Compliance
Compliance
As an employer, We understand that your mind may be filled with a multitude of concerns, causing stress and worry. Our partners specialize in managing compliance, risk, and liability, allowing you to have peace of mind and a restful night’s sleep.
Wage and hour laws
The United States has several laws that protect employees’ rights regarding wages and hours worked. These laws exist at federal, state, and local levels. They set requirements for daily work hours, overtime pay, and weekend pay.
The Family and Medical Leave Act (FMLA)
As the name suggests, FMLA permits eligible US employees to take job-protected unpaid leave for family and/or medical reasons. This means employees can take unpaid leave without fear of losing their job for certain family or medical situations.
Workplace safety
Workplace safety is considered regulatory compliance under the Occupational Safety and Health Administration (OSHA). Depending on your business activities, you’ll need to follow different industry standards.
Union laws
As previously mentioned, businesses need to be knowledgeable about union laws when dealing with union members. Adhering to these laws is essential for fostering positive labor relations and preventing legal complications.
Immigration laws
Both businesses and higher education institutions must comply with immigration regulations when hiring employees or accepting students from abroad. The Department of Homeland Security (DHS) is the main agency responsible for enforcing US immigration laws, with support from several other agencies.
Data security
This type of compliance involves how companies and government agencies safeguard data, ensuring it remains protected, confidential, and secure from breaches. While it primarily pertains to consumer data, it also includes employee information and financial records
Knowledge Base
- Avoiding fines and legal problems – Your organization can be subject to an external audit at any given moment. The goal of an external compliance audit is to review how your organization adheres to regulatory guidelines. Compliance with various laws and regulations helps you avoid legal trouble and save money.
- Maintaining company reputation – Non-compliance cases, such as employee misclassification or lack of workplace safety, often make headlines and can damage your reputation. This impacts hiring, retention, and consumer trust.
- Building a great workplace – HR compliance is crucial for creating a safe and dependable workplace, where employees feel secure and valued.
- Keep track of compliance obligations – The rules and regulations you need to comply with depend on factors like your location, industry, and business size. Create an easily accessible list of these obligations and applicable laws.
- Divide compliance responsibilities within the HR department – Ensure your HR team members clearly understand their roles in maintaining HR compliance. Decide whether compliance is a shared responsibility or if one person will be in charge.
- Stay up-to-date with legal changes – Monitor changes in laws and regulations that apply to your business, as modifications often occur at the beginning of the year.
- Regularly audit your HR policies – Conduct regular HR audits to ensure policies like leave, non-discrimination, and compensation are compliant. Update your policies as needed.
- Be consistent in applying your policies – Consistency in conducting HR investigations, applying disciplinary actions, and accessing FMLA is crucial to avoid non-compliance and legal issues.
- Utilize HR technology – Ensure your HR technology is compliant. Many HR tools have compliance modules to simplify the process.
- Create an HR compliance checklist – An HR compliance checklist helps ensure nothing is overlooked. Create specific checklists for hiring new employees and general organizational compliance.
An HR compliance specialist is knowledgeable in work-related legislation, health and safety practices, industry regulations, and more. They audit a company’s policies and practices to ensure compliance with these requirements.